Family Education Rights and Privacy Act

Office of the Registrar

FERPA Notice to Students

What is FERPA?
Annually, Defiance College informs students of the Family Education Rights and Privacy Act of 1974. This act, with which the institution intends to comply fully, was designated to protect the privacy of education records, to establish the right of students to inspect and review their educational records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. Students also have the right to file complaints with The Family Education Rights and Privacy Act Office concerning alleged failures by the institution to comply with the Act. Written complaints should be directed to The Family Policy Compliance Office, U.S. Department of Education, 600 Independence Avenue, SW, Washington, DC 20202-4605.

A student’s academic records are considered confidential information. Without the student’s expressed written permission, they are accessible only to College personnel and individuals contracted with the College who keep the records or need to have information to help the student. However, upon request, the college discloses education records without consent to officials of another college in which a student seeks or intends to enroll, or where the student is already enrolled so long as the disclosure is for purposes related to the student’s enrollment or transfer.

To whom and under what conditions can colleges disclose personally identifiable information?
- to anyone, if the college has obtained prior written consent of the student.
- to anyone in response to requests for directory information.

What is directory information?
It is information that is generally not considered harmful or an invasion of privacy if disclosed.

Defiance College lists, in three categories, the following information as directory information:
  - Category I: Name, address, telephone number, dates of attendance, class roster, class schedule, class standing, e-mail address
  - Category II: Previous institution(s) attended, majors, awards, honors (including Dean’s list & athletics awards), degree(s)conferred and dates, degree candidacy, status (full, part-time)
  - Category III: Past and present participation in officially recognized sports and activities, physical factors (height, weight of athletes), date and place of birth, photograph

How may a student withhold directory information?
A student may request that directory information be withheld by submitting a signed, written request specifying the category of directory information to be withheld. Students may file a privacy restriction at any time during the school year. However, if the request is not received in the Registrar's Office one week after the semester begins it will be assumed that the above information may be disclosed for the remainder of the current academic year.