Family Educational Rights and Privacy Act (FERPA) of 1974 and Confidentiality of Student Records

Office of the Registrar

Annually, Defiance College will inform students of the Family Educational Rights and Privacy Act of 1974. This Act, with which the institution intends to comply fully, was designated to protect the privacy of education records, to establish the right of students to inspect and review their educational records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. Students also have the right to file complaints with The Family Educational Rights and Privacy Act office concerning alleged failures by the institution to comply with the Act. 

A student’s academic records are considered confidential information. Without the student’s expressed written permission, they are accessible only to College personnel and their agents who keep the records or need to have information to help the student. 

“Directory Information” may be released to the public and is divided into the following categories: 

Category I - Name, address, telephone number, dates of attendance, class roster, class schedule, and email address.

Category II - Previous institution(s) attended, majors, awards, honors (includes Dean’s list), degree(s) conferred and dates, status (full-time or part-time). 

Category III - Past and present participation in officially recognized sports and activities, physical factors (height, weight of athletes), date and place of birth, and photograph. 

Students may request that all directory information, or certain categories, be withheld by notifying the Registrar’s Office in writing within the first week of a term. Students may contact the Registrar for additional information concerning the Family Educational Rights and Privacy Act.